HMS Workforce Stability Portal

HMS

Workforce Stability Portal

HarborTech Marine Services · Q1 2026 · Executive View

Workforce Stability

For: Operations Leaders · Workforce Dev Manager

Protect apprentice development by governing operational trade-offs. Review live stability indicators, track cohort progress, and document workforce impact before approving scheduling changes.

Overview Development Decision Gate

Open Dashboard →

Skill-Based Scheduling

For: Supervisors · Team Leads · Scheduling Coordinators

Assign apprentices to production based on verified skill profiles. Identify eligibility gaps, manage contract-level sign-offs, and keep training days protected from surge demand. Requires HCM module configuration — not yet active.

Passports Sign-offs Concept Prototype HCM Required

View Concept →

How This Works

When supervisors must document workforce impact before approving overtime or scheduling changes, training sessions are protected and mentoring hours are maintained — which keeps apprentice cohorts on pace and reduces early-career attrition. This platform operationalizes that governance loop, connecting operational decisions to long-term workforce stability outcomes.

Annual Turnover Rate

23.4%

Target
≤ 15%

15%

0%30%

Exceeding benchmark by 8.4 pts. ↑ 4.1% vs. prior year. Early-career attrition is the primary driver.

Avg. Weekly Overtime

14.2 hrs

Target
≤ 10 hrs

10 hrs

020 hrs

Hull Fab & Systems critical. ↑ 2.8 hrs vs. Q4. Training cancelled when OT exceeds threshold.

Apprentice Retention

68%

Target
85%

85%

0%100%

17 pts below target. — flat 12 of 38 departed in 12 months.

Mentoring Hours / Week

3.1

Target
4.5 hrs

4.5 hrs

06 hrs

↓ 31% gap. Protected time not enforced — coaching is ad hoc.

Days Since Last Safety Incident

↑ 3 days vs. prior

Goal
90+ days

090 days

Last incident: Electrical bay, Feb 8.
⚠ 60% of near-misses involve apprentice areas.

Workforce Trends

Turnover & Overtime · 12-Month Trend

Turnover % Avg OT Hrs

Station Skill Coverage by Department

Certified Gap

Apprenticeship Pipeline Health Click a cohort to view milestones

Active Apprentice Cohorts

Cohort	Trade	Enrolled	Active	Milestone Progress	Avg. Time to Parity	Status
▸ Cohort A · 2024	Hull Fabrication	12	7	35%	— est. 22 mo.	At Risk
Competency Matrix Progress · Cohort A 5 departed · 7 active · Started Mar 2024 1 Foundation & Safety Certification Complete ✓ Maritime Safety — 7/7 passed ✓ Tool & Equipment — 7/7 passed ✓ Blueprint Reading — 7/7 passed 2 Core Trade Skill Development In Progress — Stalled ⏳ Welding Cert — 3/7 certified ⏳ Plate Fitting — 2/7 at parity ✗ Station Rotation — paused (OT surge) ⏳ Quality/Defect ID — 4/7 passed ⚠ Station rotation paused 3 weeks due to OT surge. Mentoring hours dropped to 1.2/wk. 2 apprentices flagged for disengagement. 3 Specialization & Independent Production Not Started 4 Mastery & Leadership Pipeline Not Started
▸ Cohort B · 2024	Marine Systems	10	8	52%	~18 mo.	On Track
Competency Matrix Progress · Cohort B 2 departed · 8 active · Started Jun 2024 1 Foundation & Safety Certification Complete ✓ All safety modules — 8/8 passed ✓ Blueprint Reading — 8/8 passed 2 Core Trade Skill Development In Progress — On Track ✓ Systems Fundamentals — 8/8 passed ⏳ Pipe Fitting — 5/8 at parity ⏳ Station Rotation — 6/8 complete ⏳ Quality/Defect ID — 7/8 passed 3 Specialization & Independent Production Not Started 4 Mastery & Leadership Pipeline Not Started
▸ Cohort C · 2025	Electrical	8	8	15%	— too early	New
Competency Matrix Progress · Cohort C 0 departed · 8 active · Started Jan 2025 1 Foundation & Safety Certification In Progress ✓ Maritime Safety — 8/8 passed ⏳ Electrical Safety Cert — 5/8 passed ⏳ Blueprint Reading — 3/8 passed 2 Core Trade Skill Development Not Started 3 Specialization & Independent Production Not Started 4 Mastery & Leadership Pipeline Not Started
▸ Cohort D · 2025	Outfitting	8	5	20%	— est. 26 mo.	Behind
Competency Matrix Progress · Cohort D 3 departed · 5 active · Started Feb 2025 1 Foundation & Safety Certification In Progress — Delayed ✓ Workplace Safety — 5/5 passed ⏳ Tool & Equipment — 3/5 passed ✗ Blueprint Reading — 1/5 passed ⚠ Root cause: 3 of 8 departed before completing Phase 1. Departures linked to inconsistent Team Lead assignment (2 TL reassignments in 6 weeks) and attendance conflicts driven by part-time hiring practices. Remaining 5 have inconsistent attendance — 2 currently flagged for OT scheduling conflicts. 2 Core Trade Skill Development Not Started 3 Specialization & Independent Production Not Started 4 Mastery & Leadership Pipeline Not Started

⚠ Apprentices Requiring Immediate Action

Andre Lewis · APX-004 · No TL assigned · 31-day check-in gap · 0.4 hrs/wk mentoring

Marcus Rivera · APX-001 · Station rotation paused 3 wks · Check-in 22 days ago

Workforce Composition

420 employees

Journeyman+330 · 78.6%

Supervisors / Leads52 · 12.4%

Apprentices38 · 9.0%

Leading Indicators · Early Warning Signals

Supervisor Capacity Snapshot

Avg. Span of Control

1 : 14

Recommended: 1:8. Supervisors overextended.

Training Sessions Cancelled

This quarter. 83% due to production surges.

Mentoring Check-ins / Week

1.2

Target: 3. Most mentoring is ad hoc.

Supervisor Eval: Mentoring

Baseline TBD

Proposed

Measurement framework launching Q2 2026. Will track eval scores from mentoring check-ins.

Collective Bargaining Compliance

CBA Grievances Filed (YTD)

3 scheduling-related, 2 OT disputes, 2 training access. Up from 4 same period last year.

OT Cap Compliance

68%

Weeks within negotiated OT limits. Hull Fab below threshold 5 of last 8 weeks.

Training Hour Guarantee

74%

Apprentices receiving CBA-mandated training hours. 26% shortfall tied to production pull-ins.

Next Arbitration / Review

Apr 14

Quarterly labor-management review. OT scheduling and training displacement on agenda.

75% Decisions Reviewed 6 of 8 operational decisions this quarter

67% Decisions Modified 4 of 6 reviewed decisions were modified

2 Pending Review Hull Fab OT Extension · Bay 3 Surge Request

Governance · Workforce Stability Decision Gate

Operational Change Review

Before approving operational changes — surge staffing, overtime extensions, schedule adjustments, or training modifications — leaders must review workforce stability indicators and document their assessment.

Step 1Identify Decision

Step 2Review Metrics

Step 3Assess Impact

Step 4Decision & Sign-Off

⚠

Triggered by active risk alert: OT hours in Hull Fabrication exceeded threshold for 3 consecutive weeks. Training cancelled 4 times this month. Review required before any further operational changes.

What decision is being made?

Select the type of operational change requiring workforce stability review.

✓

Overtime Extension

Approve overtime beyond 10-hr weekly threshold.

Surge Staffing

Reassign apprentices or trainees to production.

Training Modification

Cancel, reschedule, or reduce training sessions.

Schedule Change

Modify shifts, rotations, or crew composition.

Requesting Department

Requested By

Description of Proposed Change

Duration

Workers Affected

⚠

Auto-populated from Workforce Stability Dashboard. These metrics reflect the current state of Hull Fabrication. Metrics flagged red or amber require documented justification to proceed.

Current Workforce Stability Metrics — Hull Fabrication

Data pulled from dashboard as of today.

Exceeds

Weekly Overtime

14.2 hrs

Target: ≤10 hrs. Already 4.2 hrs over.

Critical

Training Sessions Cancelled

4 this month

All due to production surges. 2 consecutive weeks missed.

Below

Mentoring Hours / Week

1.8 hrs

Target: 4.5 hrs. Dept. lowest.

At Risk

Apprentice Progress (Cohort A)

35%

5 of 12 departed. Cohort flagged At Risk.

Over

Supervisor Span of Control

1 : 14

Recommended: 1:8. Cannot manage production AND mentoring.

Stable

Skill Coverage

42%

Lowest dept. but stable. Cross-training improving.

ℹ

Required: Acknowledge each workforce impact. If 3+ indicators are in red, escalation to the Workforce Development Manager is required before proceeding.

Workforce Impact Checklist

Check impacts that apply and describe mitigation.

✓

Apprentice training will be disrupted.

Currently: 4 sessions cancelled this month. This extends disruption.

✓

Overtime will exceed safe threshold.

Proposed: 16 hrs/week. Would push to 60% over threshold.

Apprentices will be used as surge labor.

Undermines competency-based advancement and increases safety risk.

✓

Supervisor mentoring capacity will decrease.

Span of control already 1:14. Mentoring will effectively stop.

Worker wellbeing or retention is at risk.

Extended demands may increase burnout or voluntary departure.

Workforce Risk Assessment

Low RiskProceed

ModerateMitigate first

High RiskRequires WFM review

Mitigation Plan (Required)

Decision

⚖ Approve, Modify, or Deny

Approve as Requested

Risks acceptable. Mitigation plan on file.

Approve with Modifications

Approved with conditions. Scope modified to reduce workforce impact.

Deny — Workforce Risk Too High

Metrics do not support. Alternatives required before resubmission.

Conditions & Modifications

Sign-Off

High-risk decisions require additional WFM approval.

Operations Review

Senior Operations Lead · Date

WFM Review (Required — High Risk)

Workforce Development Manager · Date

📋

This decision gate is logged and linked to the Workforce Stability Dashboard. Metrics affected will be tracked for the specified duration. If conditions aren't met, automatic re-escalation is triggered.

📊

Measurement Plan — Outcomes tracked at:

30 days — Mentoring hrs recovery 60 days — Training session rate 90 days — WSI score change

Metrics auto-populate from dashboard. WFM reviews at each checkpoint.

Workforce Stability Portal v2.0 · HMS Case Study · ISPI Competition 2026

Workforce Development Manager · Apprentice Management

Apprentice Development Tracker

Track individual apprentice progress through the competency matrix. Manage milestones, schedule check-ins, and flag development issues before they become retention problems.

Total Apprentices

Active

Flagged

Check-ins Overdue

All Cohorts

Cohort A · Hull Fab

Cohort B · Systems

Cohort C · Electrical

Cohort D · Outfitting

Marcus Rivera

Cohort A · Hull Fabrication · Started Mar 2024

Mentoring: 0.8 hrs/wk Last check-in: 22 days ago TL: D. Park

Foundation ✓ Core Skills — In Progress Specialization Mastery

Next Steps — Phase 2: Core Trade Skills

✓

Welding Cert (MIG) — Passed Oct 2024

✓

Quality / Defect ID — Passed Dec 2024

→

Plate Fitting — 60% cycle-time parity (target: 100%)

✗

Station Rotation — Paused since Feb 24 due to OT surge (3 weeks stalled)

🔒 Tier 2 pay unlocks at Phase 2 complete

Sara Johnson

Cohort A · Hull Fabrication · Started Mar 2024

Mentoring: 3.8 hrs/wk Last check-in: 3 days ago TL: D. Park

Foundation ✓ Core Skills — In Progress Specialization Mastery

Next Steps — Phase 2: Core Trade Skills

✓

Welding Cert (MIG) — Passed Oct 2024

✓

Quality / Defect ID — Passed Dec 2024

→

Plate Fitting — 88% cycle-time parity (near target)

→

Station Rotation — 2 of 4 stations complete

🔒 Tier 2 pay unlocks at Phase 2 complete

Kevin Tran

Cohort B · Marine Systems · Started Jun 2024

Mentoring: 4.1 hrs/wk Last check-in: 5 days ago TL: M. Ellis

Foundation ✓ Core Skills — In Progress Specialization Mastery

Next Steps — Phase 2: Core Trade Skills

✓

Systems Fundamentals — Passed Nov 2024

✓

Quality / Defect ID — Passed Jan 2025

✓

Station Rotation — 3 of 4 complete

→

Pipe Fitting — 75% cycle-time parity

🔒 Tier 2 pay unlocks at Phase 2 complete

Andre Lewis

Cohort D · Outfitting · Started Feb 2025

Mentoring: 0.4 hrs/wk Last check-in: 31 days ago TL: Unassigned

Foundation — Delayed Core Skills Specialization Mastery

Next Steps — Phase 1: Foundation & Safety

✓

Workplace Safety — Passed Mar 2025

✗

Tool & Equipment Safety — Missed 2 sessions (OT scheduling conflict)

Blueprint Reading — Waiting on prerequisite

🔒 Tier 1 pay · Tier 2 unlocks at Phase 2 complete

Rosa Perez

Cohort C · Electrical · Started Jan 2025

Mentoring: 4.2 hrs/wk Last check-in: 2 days ago TL: J. Watts

Foundation — In Progress Core Skills Specialization Mastery

Next Steps — Phase 1: Foundation & Safety

✓

Maritime Safety — Passed Feb 2025

✓

Electrical Safety Cert — Passed Mar 2025

→

Blueprint Reading — Exam scheduled Mar 21

🔒 Tier 1 pay · Tier 2 unlocks at Phase 2 complete

Workforce Stability Portal v2.0 · HMS Case Study · ISPI Competition 2026

Skills & Scheduling · Concept Prototype

Skill-Based Workforce Scheduling

Match apprentices to assignments based on verified skill profiles. Identify scheduling gaps, track contract eligibility, and manage formal skill sign-offs — integrated with the apprentice competency matrix.

Safety & Hazard Recognition Blueprint / Symbol Literacy Measurement & Layout Quality Mindset Digital Job Aid Use Naval Shipyard (Class A Welder) Offshore Coating (SSPC-C1) Structural Fab (AWS D1.1) General Labor (No cert)

Marcus Rivera APX-001

Hull Fabrication · A3 (M12) · Cohort A

TL: D. Park

8/14 · Behind Naval Shipyard ⏳ ▼

Sara Johnson APX-002

Hull Fabrication · A3 (M12) · Cohort A

TL: D. Park

10/14 · On Track Naval Shipyard ⏳ ▼

Kevin Tran APX-003

Marine Systems · A3 (M12) · Cohort B

TL: M. Ellis

10/14 · On Track Naval Shipyard ⏳ ▼

Andre Lewis APX-004

Outfitting · A1 (M6) · Cohort D

TL: Unassigned ⚠

0/8 · At Risk General Labor ⏳ ▼

Rosa Perez APX-005

Electrical · A1 (M6) · Cohort C

TL: J. Watts

5/8 · On Track Naval Shipyard ⏳ ▼

Scheduling Transparency Board Production demand matched against verified skill availability

Week of Mar 17, 2026

Live Schedule — Skill Match Status

68% Skill Match Rate

3 Scheduling Gaps This Week

6 Training Days Blocked

4/5 Profiles Current

11 Supervised Tasks Safely Managed

Hull 47 — Dry Dock Launch Prep

AT RISK

Target: Fri Mar 21

Safety Certification3 of 4 ⚠

Blueprint Literacy1 of 2 ⚠

Measurement & Layout2 of 2 ✓

Bay 3 — Pipe System Test

AT RISK

Target: Wed Mar 19

Safety Certification2 of 2 ✓

Measurement & Layout1 of 3 ✗

Elec Phase 2 — Outfitting

ON TRACK

Target: Mon Mar 24

Safety Certification2 of 2 ✓

Quality Mindset2 of 2 ✓

Digital Literacy1 of 1 ✓

Apprentice

Monday 3/17

Tuesday 3/18

Wednesday 3/19

Thursday 3/20

Friday 3/21

Marcus Rivera

Hull Fab · APX-001

Phase 2 · Stalled

Hull 47

Hull Fab

Weld · Safety

⚠ Supervised req.

Hull 47

Hull Fab

Weld · Safety

⚠ Supervised req.

Training Day

Blueprint Literacy

Blocked — dev.

Hull 47

Hull Fab

Weld · Safety

⚠ Supervised req.

Hull 47

⚠ Fab Cut

Measurement

Gap — not qualified

Sara Johnson

Hull Fab · APX-002

Phase 2 · On Track

Hull 47

Hull Fab

Weld · Safety

✓ Skill matched

Hull 47

Hull Fab

Weld · Safety

✓ Skill matched

Hull 47

Quality Check

Quality Mindset

✓ Skill matched

Training Day

Blueprint Literacy

Blocked — dev.

Hull 47

Hull Fab

Weld · Safety

✓ Skill matched

Kevin Tran

Marine Sys · APX-003

Phase 2 · On Track

Bay 3

Marine Sys

Sys Fit · Safety

✓ Skill matched

Bay 3

Marine Sys

Pipe Fit · Measurement

⚠ Supervised req.

Bay 3

Marine Sys

Pipe Fit · Measurement

⚠ Supervised req.

Bay 3

Marine Sys

Sys Fit · Safety

✓ Skill matched

Training Day

Blueprint Literacy

Blocked — dev.

Andre Lewis

Outfitting · APX-004

Phase 1 · Behind

Hull 47

⚠ Outfitting

Safety

Gap — not qualified

Hull 47

⚠ Outfitting

Safety

Gap — not qualified

Hull 47

⚠ Outfitting

Safety

Gap — not qualified

Hull 47

⚠ Outfitting

Safety

Gap — not qualified

Hull 47

⚠ Outfitting

Safety

Gap — not qualified

Rosa Perez

Electrical · APX-005

Phase 1 · In Progress

Elec Ph.2

Electrical

Elec Install · Safety

✓ Skill matched

Elec Ph.2

Electrical

Elec Install · Safety

✓ Skill matched

Training Day

Blueprint Literacy

Blocked — dev.

Elec Ph.2

Electrical

Measurement

⚠ Supervised req.

Elec Ph.2

Electrical

Elec Install · Safety

✓ Skill matched

Skill-matched assignment (HCM verified)

Supervised task — TL presence required

Scheduling gap — apprentice not qualified

Training Day — blocked for skill development

Workforce Stability Portal v2.0 · HMS Case Study · ISPI Competition 2026

Record Skill Observation

Observation Context (auto-filled from record)

Apprentice

Employee ID

Cohort

Trade

Milestone

Team Lead

Date

Shift

Station / Work Area

Task Observed

Select Competencies (max 3)

Safety & Hazard Attendance Communication Blueprint Measurement Quality Digital

Coaching Feedback

Strength Observed

Area for Correction

Coaching Provided

Practice Assigned

Next Step *

Continue current plan

Apprentice on track — no change to development plan required.

Assign extra practice reps

Skill developing but needs more supervised repetition before assessment.

Schedule remediation session

Significant gap identified — structured remediation with TL required.

Escalate to WFM

Safety concern or repeated failure — notify Workforce Development Manager.

Ready for milestone sign-off

All observed competencies at or above expected level — recommend gate advancement.

Schedule follow-up observation

Progress noted — re-observe in 1–2 weeks to confirm improvement.

Follow-up Date (optional)

Operational Change Review

Apprentice Development Tracker

Skill-Based Workforce Scheduling

Sign Off Skill —